Have you hired a new staff member at your program? Check out our New Staff Training (PDF version) overview for essential ChildWare functions.
View our How-To Video!
Category Archives: Recent_Changes
Adding a New Child
In this video, Zach shows how to input a new child into ChildWare.
Please note: If the child is being enrolled for a PHLPreK slot, please remember to confirm with your PHLPreK administrator that the child is actually enrolled in PHLPreK!
Click on the triangle below to start the video:
User Support: Logging In
The ChildWare team’s own Zachary Cohen (formerly our Keystone STARS trainer, so you may have seen him around!) narrated this How-To video on setting up your username and password and logging into ChildWare. Click on the white triangle below to start the video.
Quick Links for PHL PreK Users
This page has moved. Please visit the PHL PreK page here.
Case Notes and Events
In Summer of 2014, we introduced Case Notes on the Child Record to provide a place for tracking general comments that you want to maintain as part of the child’s file. Part of the reason we created Case Notes was to provide an alternative to creating an Event for what was really a note. Although our initial plan was to separate Events and Case Notes, feedback from our users indicated that the two were and probably should remain linked in some meaningful way. The result is the new Events & Case Notes Tab. We also added the ability to categorize Case Notes to make them easier to manage.
On a single screen you can view, search, add, or edit Events and/or Case Notes. You can also:
- View Case Notes or Events only
- View only specific types of Case Notes or Events
- View Case Notes and Events for a specific date range
- Search the text of all Case Notes and Events to find what you’re looking for.
Case Note Types
- Administrative
- Attendance
- Family
- Fees/Payment
- General
- Health
- Observation
- Recruitment
Event Types
- CACFP Enrollment Application
- Child Assessment
- Developmental Screening
- Early Intervention
- Getting to Know You Meeting
- Home Visit
- Illness
- Injury
- Mental Health Consultation – Parent
- Mental Health Consultation – Staff
- Parent Conference
- Parental Involvement
- Pedestrian Safety
- Referral
- Subsidy Application
- Transition
- Verbal Request for Release of Child
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