The following resources have been compiled to help accomplish PHL PreK-specific tasks in ChildWare (PDF viewer is required, and links open in new window):
CHILDWARE 2.0 Documentation
Discharging FY20 Children and Re-enrolling Returning Children for FY21 PHLpreK Program Year
- VIDEO: Discharging FY20 Children and Re-Enrolling Returning Children for FY21
- Discharging Children at End of Program Year
- Re-Enrolling Returning Children on a Future Start Date
Site Closures
Updating a Caregiver’s Contact Information
Introduction:
Agency Documentation:
Attendance:
Child Record:
- Exploring the Child Record
- Changing the Caregiver’s Address – so it is reflected
on the Child’s Record - Adding a Child to the Waitlist
- Changing the Primary Caregiver_Adding a Caregiver
Developmental Screening/Outcomes Assessment:
- Developmental Screening_Assessments_Kindergarten Transition
- Adding a Developmental Screening
- Adding a Developmental Outcomes Assessment
- Adding Kindergarten Transition Notes
Enrollment:
- Applying, Enrolling, and Discharging a Child
- Entering Child’s Demographics, Applying and Enrolling a Child in ChildWare
- Troubleshooting Enrollment
- Withdrawing an Application for a Child with Applicant Status
Kindergarten Transition:
Reports:
- ChildWare 2.0: Running a Monthly Attendance Report
- ChildWare 2.0:_Accessing and Exporting Reports
- ChildWare 2.0: Using the Export Function
Staff:
Using Filters and Query:
Other:
- Uploading Documents in ChildWare
- Clearing History in the Chrome Browser
- ChildWare 2.0: Frequently Asked Questions
- Hard Refresh Instructions
ChildWare 2.0 Videos:
- How to Run a Monthly Attendance Report
- Entering a Child in ChildWare 2.0
- Discharging a Pre-Enrolled Child in ChildWare 2.0
- Attendance Tracking and Site Closures in ChildWare 2.0
- Developmental Screening, Outcomes Assessment and Kindergarten Transition in ChildWare 2.0
- Exploring the Child Record in ChildWare 2.0
- Creating an Application and Enrollment in ChildWare 2.0
- Adding/Updating a Caregiver’s Email or Phone number
- Site Closing Video
ChildWare 2.0 Newsletter
CHILDWARE 1.0
Attendance & Time Tracker Guide
PHLpreK Required Child Data Instructions
ChildWare 1.0: Child Information:
- PHLpreK Discharge Summer Instructions
- PHLpreK Summer to Preenroll Instructions 2019
- Adding Health Assessments
- PHLpreK Discharge-instructions
- Entering Child Emergency Contacts
- Health Tab Layout and Functionality
ChildWare 1.0 User Management:
- Login Support
- Managing User Accounts
- Managing Your User Account
- Creating NEW Rate Schedules with Bulk Service Upgrades
- Updating Care Rate Tables
ChildWare 1.0 Training Sessions:
- ChildWare Child Assessment and Outcomes (PPT)
- ChildWare CCIS Subsidy Verification (PPT)
- ChildWare Developmental Screening (PPT)
- ChildWare Kindergarten Transition (PPT)
- ChildWare Staff Qualifications (PPT)
- Childware Attendance and Meals (PPT)
- ChildWare Physical Assessments Screenings and Immunizations Reporting (PPT)
Childware 1.0 Videos:
- How-To Video: CCIS Verification Tracking
- How-To Video: Child Assessments/Outcomes
- How-To Video: Developmental Screening
- How-To Video: Kindergarten Transition
- How-To Video: Staff Qualifications
- How-To Video: Attendance
- How-To Video: Assessment Screenings and Immunization Reporting
- How-To-Video: Child and Family Billing
