The following resources have been compiled to help accomplish PHL PreK-specific tasks in ChildWare (PDF viewer is required, and links open in new window):
ChildWare 2.0 Documentation
Intro to ChildWare 2.0
Documentation Uploads 2.0
Documentation for December 2021 Updates to ChildWare 2.0
- New – Delete and Dashboard Features
- VIDEO: New – Delete and Dashboard Features
- New – Person Creation Wizard
- VIDEO: New – Person Creation Wizard
- New – Calendar Management
- VIDEO: New – Calendar Management
- New – Creating Batch Records
Entering, Applying, and Enrolling a Child in ChildWare 2.0
- New – Entering, Applying, and Enrolling a Child
- VIDEO: Entering a Child in ChildWare 2.0
- VIDEO: Enrolling Children for a Future Start Date
- VIDEO: Creating an Application and Enrollment in ChildWare 2.0
- Withdrawing an Application for a Child with Applicant Status
Attendance Tracking, Attendance Reports, Site Closures, and Exploring Exports in ChildWare 2.0
Attendance Tracking, Attendance Reports
- Attendance Tracking, How to Run Attendance Reports 2021
- VIDEO: How to Run a Monthly Attendance Report
Site Closures
- See December 2021 section for a tip sheet and video on calendar management
Exploring Exports
Child Record, Assessment, Screenings, IEP Entry, CCW Note, and Kindergarten Transition Notes in ChildWare 2.0
- Developmental Screening, Assessments, and Kindergarten Transition and CCW 2020
- Updated Developmental Screening, Assessments, and Kindergarten Transition
- VIDEO: Developmental Screening, Outcomes Assessment and Kindergarten Transition in ChildWare 2.0
Child Record
- Updated Exploring the Child Record 2020
- VIDEO: Exploring the Child Record in ChildWare 2.0
- Adding a Child to the Waitlist
- Changing the Primary Caregiver or Adding a Caregiver 2020
- Tagging a Child as a Virtual Learner
Developmental Screening
Developmental Outcomes Assessment
IEP
CCW Note
Kindergarten Transition Note
Staff Records – Editing, Managing, and Discharging in ChildWare 2.0
Discharging Children and Re-enrolling Returning Children in ChildWare 2.0
- VIDEO: Discharging current children and re-enrolling returning children
- VIDEO: Discharging a Pre-Enrolled Child in ChildWare 2.0
- Discharging Children at End of Program Year
- Re-Enrolling Returning Children
Agency Documentation:
Support for ChildWare 2.0 Users
- ChildWare 2.0: Frequently Asked Questions
- Clearing History in the Chrome Browser
- Hard Refresh Instructions
- Using Advanced Filters and Queries in ChildWare 2.0 2020
- Using the Bug Report vs Sending an Email to the PHMC Help Desk
ChildWare 2.0 Newsletter
CHILDWARE 1.0
- Using the Document Center
- Uploading Documents Webinar
- Attendance & Time Tracker Guide
- PHLpreK Required Child Data Instructions
ChildWare 1.0: Child Information:
- PHLpreK Discharge Summer Instructions
- PHLpreK Summer to Preenroll Instructions 2019
- Adding Health Assessments
- PHLpreK Discharge-instructions
- Entering Child Emergency Contacts
- Health Tab Layout and Functionality
ChildWare 1.0 User Management:
- Login Support
- Managing User Accounts
- Managing Your User Account
- Creating NEW Rate Schedules with Bulk Service Upgrades
- Updating Care Rate Tables
ChildWare 1.0 Training Sessions:
- ChildWare Child Assessment and Outcomes (PPT)
- ChildWare CCIS Subsidy Verification (PPT)
- ChildWare Developmental Screening (PPT)
- ChildWare Kindergarten Transition (PPT)
- ChildWare Staff Qualifications (PPT)
- Childware Attendance and Meals (PPT)
- ChildWare Physical Assessments Screenings and Immunizations Reporting (PPT)
Childware 1.0 Videos:
- How-To Video: CCIS Verification Tracking
- How-To Video: Child Assessments/Outcomes
- How-To Video: Developmental Screening
- How-To Video: Kindergarten Transition
- How-To Video: Staff Qualifications
- How-To Video: Attendance
- How-To Video: Assessment Screenings and Immunization Reporting
- How-To-Video: Child and Family Billing
ChildWare 