The following resources have been compiled to help accomplish PHL PreK-specific tasks in ChildWare (PDF viewer is required, and links open in new window):
ChildWare 2.0 Documentation
Intro to ChildWare:
Where to get support
Using the Bug Report vs sending an email to help desk
Enrollment:
- New Entering, Applying, and Enrolling a Child
- Withdrawing an Application for a Child with Applicant Status
Adding a Child to an Existing Family in ChildWare
Adding a Child to an Existing Family
Changing a Child’s Classroom
Changing a Pre-Enrolled Child’s Classroom
Changing a Pre-Enrolled Child’s Classroom Video
Documentation Uploads 2.0
ChildWare 2_PhlpreK Document Uploads
ChildWare 2.0 Document Uploads Webinar Recording
Site Closures
Adding CCW and IEP
Adding CCW to a child’s record
Entering an IEP on a child’s record
Agency Documentation:
Attendance:
- Attendance Tracking, Attendance Reports and Site Closures
- Attendance Tracking, Site Closings, and Exploring Exports Webinar
Child Record:
- Updated Exploring the Child Record 2020
- Adding a Child to the Waitlist
- Changing the Primary Caregiver_Adding a Caregiver 2020
- Child’s Record, Developmental Screenings and Assessments, IEP, CCW, and Kindergarten Transition 2020 Webinar
Developmental Screening/Outcomes Assessment:
- Developmental Screening_Assessments_Kindergarten TransitionUpdated Developmental Screening_Assessments_Kindergarten Transition_CCW 2020
- Updated Adding a Developmental Screening 2020
- Adding a Developmental Outcomes Assessment
- Adding Kindergarten Transition Notes
Discharging all children at the end of the PHLpreK program and re-enrolling returning children for next PHLpreK program year
- VIDEO: Discharging current children and re-enrolling returning children
- Discharging Children at End of Program Year
- Re-Enrolling Returning Children on a Future Start Date
Kindergarten Transition:
Reports:
- Updated Running Month Attendance Report Tip Sheet 2020
- ChildWare 2.0:_Accessing and Exporting Reports
- ChildWare 2.0: Using the Export Function
Staff:
Updating a Caregiver’s Contact Information
Using Filters and Query:
Clearing Your Chrome History
Clearing your history in Chrome
Changing a Child to Virtual Status
Tagging A Child as a Virtual Learner
Other:
- Clearing History in the Chrome Browser
- ChildWare 2.0: Frequently Asked Questions
- Hard Refresh Instructions
ChildWare 2.0 Videos:
- How to Run a Monthly Attendance Report
- Enrolling Children for a Future Start Date
- Entering a Child in ChildWare 2.0
- Discharging a Pre-Enrolled Child in ChildWare 2.0
- Attendance Tracking and Site Closures in ChildWare 2.0
- Developmental Screening, Outcomes Assessment and Kindergarten Transition in ChildWare 2.0
- Exploring the Child Record in ChildWare 2.0
- Creating an Application and Enrollment in ChildWare 2.0
- Adding/Updating a Caregiver’s Email or Phone number
- Site Closing Video
- Child’s Record, Developmental Screenings and Assessment, IEP, CCW, and Kindergarten Transition
ChildWare 2.0 Newsletter
CHILDWARE 1.0
Using the Document Center
Uploading Documents Webinar
Attendance & Time Tracker Guide
PHLpreK Required Child Data Instructions
ChildWare 1.0: Child Information:
- PHLpreK Discharge Summer Instructions
- PHLpreK Summer to Preenroll Instructions 2019
- Adding Health Assessments
- PHLpreK Discharge-instructions
- Entering Child Emergency Contacts
- Health Tab Layout and Functionality
ChildWare 1.0 User Management:
- Login Support
- Managing User Accounts
- Managing Your User Account
- Creating NEW Rate Schedules with Bulk Service Upgrades
- Updating Care Rate Tables
ChildWare 1.0 Training Sessions:
- ChildWare Child Assessment and Outcomes (PPT)
- ChildWare CCIS Subsidy Verification (PPT)
- ChildWare Developmental Screening (PPT)
- ChildWare Kindergarten Transition (PPT)
- ChildWare Staff Qualifications (PPT)
- Childware Attendance and Meals (PPT)
- ChildWare Physical Assessments Screenings and Immunizations Reporting (PPT)
Childware 1.0 Videos:
- How-To Video: CCIS Verification Tracking
- How-To Video: Child Assessments/Outcomes
- How-To Video: Developmental Screening
- How-To Video: Kindergarten Transition
- How-To Video: Staff Qualifications
- How-To Video: Attendance
- How-To Video: Assessment Screenings and Immunization Reporting
- How-To-Video: Child and Family Billing
