Category Archives: How-To-HeadStart

How-To-HeadStart

Head Start Missing Data Check on Discharge

When discharging a child enrolled in Head Start, you will receive a notification if there is missing data related to Head Start Performance Standards or data required for the Head Start PIR. The notification will display as a popup message:

HSMissingDataCheck

The grid below describes each data point and how the popup will display on the discharge if missing information is found. Click here for a printable version of this sheet.

DATA CHECK POP UP MESSAGE DISPLAY CHILDWARE MODULE
Provider verification record for type ‘primary care’ with verification date during program year Missing medical home verification Child Record > Health Tab > Insurance & Providers Sub Tab
Provider verification record for type ‘dental care’ with verification date during program year Missing dental home verification Child Record > Health Tab > Insurance & Providers Sub Tab
Insurance verification record during program year Missing insurance verification Child Record > Health Tab > Insurance & Providers Sub Tab
EPSDT verification record for type ‘general’ during program year with status field completed at enrollment and at end of enrollment. Missing EPSDT status for general health Child Record > Health Tab > EPSDT Sub Tab
EPSDT verification record for type ‘immunization’ during program year with status field completed at enrollment and at end of enrollment. Missing EPSDT status for immunizations Child Record > Health Tab > EPSDT Sub Tab
General health assessment within 365 days of discharge date entered on save Missing/expired general health assessment data Child Record > Health Tab > Assessments & Screenings Sub Tab
Vision screening within 365 days of discharge date entered on save Missing/expired vision screening data Child Record > Health Tab > Assessments & Screenings Sub Tab
Hearing screening with 365 days of discharge date entered on save Missing/expired hearing screening data Child Record > Health Tab > Assessments & Screenings Sub Tab
Dental assessment within 6 months of discharge date entered on save Missing/expired dental assessment data Child Record > Health Tab > Assessments & Screenings Sub Tab
BMI assessment during program year Missing/expired BMI assessment Child Record > Health Tab > Assessments & Screenings Sub Tab
HS eligibility record in current or prior program year with the following fields completed:

Family Type

Employment Status

Training/School

Primary Category

Verified On

 Missing eligibility and family data Child Record > HS Eligibility Tab
Minimum of two developmental screening event records during program year with different tools selected Missing developmental screening data Child Record > Events & Case Notes Tab
Pedestrian safety event during program year Missing pedestrian safety training Child Record > Events & Case Notes Tab
Primary contact with Education field complete Missing education level on primary contact Contact Record > Main Tab
Primary contact with Family Partnership Agreement and Family Service Specialist Signature date during program year Missing FPA on primary contact Contact Record > Family Partnership Tab
Primary contact with public assistance verification record during program year with date verified field complete at enrollment and at end of enrollment. Missing public assistance verification on primary contact Contact Record > Public Assistance Tab