When discharging a child enrolled in Head Start, you will receive a notification if there is missing data related to Head Start Performance Standards or data required for the Head Start PIR. The notification will display as a popup message:
The grid below describes each data point and how the popup will display on the discharge if missing information is found. Click here for a printable version of this sheet.
| DATA CHECK | POP UP MESSAGE DISPLAY | CHILDWARE MODULE |
| Provider verification record for type ‘primary care’ with verification date during program year | Missing medical home verification | Child Record > Health Tab > Insurance & Providers Sub Tab |
| Provider verification record for type ‘dental care’ with verification date during program year | Missing dental home verification | Child Record > Health Tab > Insurance & Providers Sub Tab |
| Insurance verification record during program year | Missing insurance verification | Child Record > Health Tab > Insurance & Providers Sub Tab |
| EPSDT verification record for type ‘general’ during program year with status field completed at enrollment and at end of enrollment. | Missing EPSDT status for general health | Child Record > Health Tab > EPSDT Sub Tab |
| EPSDT verification record for type ‘immunization’ during program year with status field completed at enrollment and at end of enrollment. | Missing EPSDT status for immunizations | Child Record > Health Tab > EPSDT Sub Tab |
| General health assessment within 365 days of discharge date entered on save | Missing/expired general health assessment data | Child Record > Health Tab > Assessments & Screenings Sub Tab |
| Vision screening within 365 days of discharge date entered on save | Missing/expired vision screening data | Child Record > Health Tab > Assessments & Screenings Sub Tab |
| Hearing screening with 365 days of discharge date entered on save | Missing/expired hearing screening data | Child Record > Health Tab > Assessments & Screenings Sub Tab |
| Dental assessment within 6 months of discharge date entered on save | Missing/expired dental assessment data | Child Record > Health Tab > Assessments & Screenings Sub Tab |
| BMI assessment during program year | Missing/expired BMI assessment | Child Record > Health Tab > Assessments & Screenings Sub Tab |
| HS eligibility record in current or prior program year with the following fields completed:
Family Type Employment Status Training/School Primary Category Verified On |
Missing eligibility and family data | Child Record > HS Eligibility Tab |
| Minimum of two developmental screening event records during program year with different tools selected | Missing developmental screening data | Child Record > Events & Case Notes Tab |
| Pedestrian safety event during program year | Missing pedestrian safety training | Child Record > Events & Case Notes Tab |
| Primary contact with Education field complete | Missing education level on primary contact | Contact Record > Main Tab |
| Primary contact with Family Partnership Agreement and Family Service Specialist Signature date during program year | Missing FPA on primary contact | Contact Record > Family Partnership Tab |
| Primary contact with public assistance verification record during program year with date verified field complete at enrollment and at end of enrollment. | Missing public assistance verification on primary contact | Contact Record > Public Assistance Tab |
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