Tag Archives: events

Parental Involvement

parental_inv

  • Date: Date of the parent involvement event. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Staff: Name of the staff person present.
  • Parent/Contact: Select the name of the parent or contact that participated in the event. You can select up to two from a drop-down list. The parent or contact must be entered into ChildWare and linked to the child’s record in order to show up in the list.
  • Note: Enter specific details here. This field is required for this event type.

Early Intervention

early_int

  • Date: Date of Early Intervention visit. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Staff: Name of the staff person present during the visit. The staff person must be entered into ChildWare  in order to appear on the drop-down list.
  • Note: Enter specific details here. This field is required for this event type.

Referral

referral

  • Date: Date the referral was made. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Made by: Name of the staff person who made the referral. The staff person must be entered into ChildWare  in order to appear on the drop-down list.
  • Referral Type: Select the type of referral from the list or select Other to enter an item not on the list. Options are: General Health, Dental, Vision, Hearing, Insurance, Mental/Behavioral Health and Early Intervention.
  • Referred to: Name of the program or agency to whom the child was referred.
  • Services Received?: You can set yourself a reminder to follow up to see if services were received. This impacts Head Start reporting.
  • Note: Additional details can be entered here.

Transition

transition

  • Date: Date of the transition. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Staff: Name of the staff person recording the transition note.
  • Note: Enter specific details here. This field is required for this event type.

Injury

injury

  • Print Incident Report: When you have finished filling out the event form, you can print an incident report in DPW format to be signed by the parent.
  • Date: Date of the event. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Time: Time of the accident. This can help you identify patterns in the time of day that accidents are more likely to occur.
  • Location: Location of the accident. This can help you identify  patterns in the locations where accidents are more likely to occur.
  • Staff Present: Staff that were present when the accident took place. This can help you identify  patterns in staffing that might affect when accidents are more likely to occur.
  • Other Children Involved: Record any other children involved in the incident, if any.
  • Type of Injury: Select from a list of common injuries or select “Other” and enter specifics.
  • Body Part Injured: Select from a list of common injuries or select “Other” and enter specifics.
  • Cause: Enter the cause of the injury if known.
  • Equipment Involved: Select from a list of typical equipment or select “Other” and enter specifics. This can help you identify patterns in the types of equipment usually involved in accidents.
  • First Aid: If the child was given any first aid, enter it here and indicate by whom it was administered.
  • Parent/Guardian: You can indicate which, if any of the child’s parents or guardians were contacted by whom and at what time. You can also indicate whether or not a parent/ guardian came to pick up the child and at what time that occurred.
  • Local Authority: If the event was serious enough to warrant a call to 911, you can record who called the emergency services and at what time. You can also record what specific service came to your assistance.
  • Emergency Room: If the child was taken to the emergency room, you can indicate by whom and at what time. You can also record the name and contact information of the ER and specify what treatment the child received. If there is a need for specific medical follow up, you can enter it here and add a reminder so you remember to follow up.
  • Regional Day Care Office: For serious incidents resulting in ER treatment, hospitalization, death, or the dispatch of emergency services, the regional day care office (in Pennsylvania, this is your local DPW office) must be notified. You can indicate who notified the office and when; you can also record the name of the specific person at the office to whom the report was filed.
  • Other Action Taken: If any other steps were taken in response to the incident, you can enter them here.

Illness

illness

  • Print Incident Report: When you have finished filling out the event form, you can print an incident report in DPW format to be signed by the parent.
  • Date: Date of the event. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Illness Type: Select from a list of common illnesses or select “Other” and enter specifics.
  • Cause: Enter the cause of the illness if known.
  • Note: You can enter further details here.
  • Medications: If the child was given any medication, enter it here and indicate by whom it was administered.
  • Parent/Guardian: You can indicate which, if any of the child’s parents or guardians were contacted by whom and at what time. You can also indicate whether or not a parent/ guardian came to pick up the child and at what time that occurred.
  • Local Authority: If the event was serious enough to warrant a call to 911, you can record who called the emergency services and at what time. You can also record what specific service came to your assistance.
  • Emergency Room: If the child was taken to the emergency room, you can indicate by whom and at what time. You can also record the name and contact information of the ER and specify what treatment the child received. If there is a need for specific medical follow up, you can enter it here and add a reminder so you remember to follow up.
  • Regional Day Care Office: For serious incidents resulting in ER treatment, hospitalization, death, or the dispatch of emergency services, the regional day care office (in Pennsylvania, this is your local DPW office) must be notified. You can indicate who notified the office and when; you can also record the name of the specific person at the office to whom the report was filed.
  • Other Action Taken: If any other steps were taken in response to the incident, you can enter them here.

Subsidy Application

subsidy_app

  • Sent Date: Date the application was submitted. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Delivery Method: Format in which the application was submitted. Choose from: Mail, Email, Fax, Hand Delivered, Submitted by Parent, and Submitted by DYFS (NJ only)
  • Received Date: Date you received a response to the application.
  • Status: Outcome of the application. Select Approved or Rejected.
  • Note: Additional details can be entered here.

Developmental Screening

dev_screen

  • Date: Date of the screening. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Conducted by: Name of the staff person that conducted the screening. The staff person must be entered into ChildWare  in order to appear on the drop-down list.
  • Tool: Select the type of screening tool used from the list or select Other to enter an item not on the list. Options include all developmental screening tools approved by the Office of Head Start.
  • Area of Concern Identified?: If the assessment raises any issues, you can check this box and include an explanation in the Detail field.
  • Note: Enter specific details here. This field is required for this event type.

Child Assessment

child_assess

  • Date: Date of the assessment. This defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Conducted by: Name of the staff person that did the assessment. The staff person must be entered into ChildWare  in order to appear on the drop-down list.
  • Tool: Select the type of assessment tool used from the list or select Other to enter an item not on the list. Options include all child assessments approved by the Office of Head Start.
  • Area of Concern Identified?: If the assessment raises any issues, you can check this box and include an explanation in the Detail field.
  • Note:  Enter specific details here. This field is required for this event type.

CACFP Enrollment Application

cacfp

  • Application Date: Date on the application paperwork. This field defaults to today’s date so be sure to update it if you are entering an event a few days later.
  • Enrollment Date: Date child was officially enrolled in the CACFP program. Once you enter this date, a prompt will appear reminding you to change the child’s meal subsidy status on their service profile, if necessary.
  • Note: Additional details can be entered here.